LAKE FOREST LIBRARY BOARD OF TRUSTEES
MEETING Tuesday, August 10, 2010
Present: President Young; Trustees Barnett, Champ, Dettling, Gibson, Hull, Miserendino, and Westropp; Youth Liaison, Cynthia Stamelos; Administrative Librarian Grabbe; and Administrative Assistant Grasmick.
Absent: Trustee Pierson.
President Young called the meeting to order at 7:30 p.m.
There were no changes or corrections to the minutes of the July 13 meeting. The minutes were approved as mailed.
A discussion of paperless communication will be added to the agenda and discussed under New Business.
Administrative Librarian's Report:
Equipment: The DVD dispensing machine has been shipped from Italy and should arrive at the end of September. Mrs. Grabbe has contacted our insurance agent to add the machine to our policy once it has arrived.
Personnel: Marcos Levy, Head of Maintenance and Security, will be off for approximately six weeks for knee surgery.
Services: The summer reading programs ended on July 31. We will have numbers at the next meeting.
Miscellaneous: An insurance summary was distributed.
An updated committee list was distributed.
A copy of the annual report was distributed.
Trustee Barnet asked for additional details on the June YTD financials. Mrs. Grabbe stated that some items, such as insurance, are paid in full at the beginning of the fiscal year. And expenses appear higher in building maintenance because the tuck pointing was done to take advantage of good weather.
Services: The committee met at 6:00 p.m. on July 6, 2010. They reviewed and discussed the technology section of Serving Our Public 2.0. This section was distributed in the August board meeting packet for review. This review is a requirement of the FY2011 Per Capita Grant.
The technology section is one where our library does not exceed expectations. For example, we do not have any self-check units. We also do not apply for federal e-rate money. We do not apply because the application process is daunting, you cannot choose your vendor, and your bandwidth is set by them. We do not participate in the Illinois Century Network. There is a concern that continued state funding is questionable, plus they also set your bandwidth. Finally, we no longer have a TTY device installed. Email has replaced the need for this device.
Long Range Planning: No report.
Finance: An October meeting needs to be set to discuss the levy.
NSLS: The state has assigned a new representative to attend monthly meetings. Funding for van delivery has been extended to December and more is expected to be released in January.
Friends: They are getting ready for the September sale. Volunteers are needed. A reception and book sale preview will be held from 5:00 to 7:00 p.m. on Wednesday, September 15 th. Trustees will receive invitations. New ways to get word of the sale out to the public are being sought.
Old Business: None.
New Business: Trustee Dettling asked about the viability of sending board packets via email. Some board members explained that they have issues with receiving email from certain sources. Mrs. Grabbe stated that not all packet material is computer-generated. Also, if material is sent electronically a public file must be created to hold packet documents. The trustees decided to continue sending paper board packets.
The next meeting will be on Tuesday, September 14, 2010.
Opportunity for the public to address the Board: no one addressed the Board.
Trustee Barnett moved, and Trustee Champ seconded, a motion to adjourn. Motion carried.
There being no further business, the meeting was adjourned at 8:11 p.m.