Tuesday, November 9, 2010


Present: President Young; Trustees Champ, Dettling, Gibson, Hull, Miserendino, Pierson, and Westropp; Youth Liaison, Cynthia Stamelos; Administrative Librarian Grabbe; and Administrative Assistant Grasmick.

Absent: Trustee Barnett.

President Young called the meeting to order at 7:30 p.m.

There were no changes or corrections to the minutes of the October 12 meeting.

Trustee Hull moved to accept the minutes of October 12, 2010. Trustee Dettling seconded. Motion carried.

Administrative Librarian's Report:

Equipment: The MediaBank data line has been installed and the security plan has been approved by CCS. Setup and configuration has begun. Equipment installation should begin in the next week or two. Technical Services is beginning the cataloging process. We still hope to be operational by the end of the year.

Personnel: The staff holiday party will be held on December 3, 2010 at the Deer Path Inn.

With the closing of NSLS, we have had to look for continuing education alternatives. Wendy Davis attended the Internet Librarian conference last month.

The focus of the next staff in-service will likely be on libraries and mobile options. We are also looking to add our library presence to Gowalla, FourSquare, and other location-based social networking services.

Services: We are waiting for the SIP port for Freegal to be activated by CCS.

Miscellaneous: A copy of the Per Capita Grant application was distributed. The application has been submitted, but we are unsure whether we will receive any funds. Requirements for next year’s application are not nearly as stringent.

Mrs. Grabbe’s presentation for City Council went very well. She focused on the library web site—downloadable audiobooks, financial databases, and the MediaBank. Everyone seemed surprised and excited at the variety of services the library provides.

Committee Reports:

Services: No report.

Long Range Plan: No report.

Finance: No report.

NSLS: Funding has been received that should allow delivery through June. Two of the trucks are very old, so if repairs are needed funding may not last until June.

The system merger is on schedule for July 1.

If state funding ceases, an ad hoc delivery committee has some alternatives, but they would not include storage, packing, or sorting.

Friends: Approximately 150 people attended Barbara Rinella’s performance on October 18 th. Her next program is scheduled for April.

The wish list was approved at the October 16 meeting.

Check out to read some good book sale stories such as Once Upon a Time from November 8, 2010.

Some photo albums were received as a donation this week. Trustee Champ recognized the owner and gave them a call. They were very relieved to have the albums returned.

Old Business: None

New Business: The FY12 levy was discussed. The Finance Committee recommends approval. A CPI of 2.7 plus a growth estimate of 0.6 equals a total of 3.3 for an increase of $110,202.00.

Estimates for health care increases from the City were 9%, but the actual came in at 2%. The City is self-insured.

For staff increases we look at other area libraries.

The Friends will pay for some new office chairs and to recover the benches in the reading room. They will also fund about $30,000 in program expenses.

We will have approximately $800,000 in reserve.

Trustee Hull praised Mrs. Grabbe for the excellent job in preparing the budget and managing the library.

Trustee Gibson moved to approve the levy increase of 3.3% for FY2012. Trustee Westropp seconded. Motion carried.

The audit from last year was distributed.

President Young asked about the actuarial evaluation. Mrs. Grabbe stated that the auditors forgot to include us, but we will be included next time.

There was a discussion concerning whether or not to hold a December meeting.

Trustee Pierson moved to cancel the December 14, 2010 meeting. Trustee Dettling seconded. Motion carried.

The next Board meeting will be Tuesday, January 11, 2011.

Opportunity for the public to address the Board: No one addressed the Board.

Trustee Gibson moved and Trustee Champ seconded a motion to adjourn. Motion carried.

There being no further business, the meeting was adjourned at 8:21 p.m.

Respectfully submitted,

Catherine Miserindino