Are you looking to become more creative, focused, productive or organized in 2019? Now is the perfect time to automate and prioritize items on your to-do list using the latest productivity apps.
Focus Your Energy
- Create sets of internet browser tabs that are all related to a function.
- Once created, click on a function and all those internet browser tabs open.
- Only have the tabs you need open for the specific project you’re working on.
- Works with Google Chrome.
Habit Tracking (App)
- Visually lay out what you’re spending time on
- Can help achieve goals
- Makes getting into a routine easier
- A canvas is a formatted series of questions that you fill in with your thoughts.
- Filling out a canvas will allow you to think through and evaluate an idea.
- Examples include:
- Business model canvas
- SWOT analysis
- Pitch Planner
- In Scoreboard, you record your ideas and rate them with Scoreboard’s questions.
- Once all your ideas are rated, use the ratings to decide what ideas are the best use of your time, resources, and energy.
- Create “mind maps” to brainstorm in a non-linear format.
Task Manager Apps
- Setup one time and recurring tasks.
- Add a task to your to-do list, set a reminder, and forget about it. Todoist will remind you.
- Tasks can be organized into projects or assigned to other people with the Todoist app.
- Works on all devices
- Clean, minimal interface
- The Any.do app is a task manager, calendar, and reminder app packed into one.
- Tasks can be put into lists, shared, and assigned to other people with the Any.do app.
- Good news: Microsoft To-Do is still currently free.
- Made by the people who made Wunderlist.
- Clean, minimal-looking interface.
- Create lists and get reminders.
- Requires authorizing Zapier with all apps you would like to automate tasks for.
- Works with over 1000 different apps.
- Zapier gets apps to work together in ways they usually would not.
- For example: Copy attachments from your emails into Dropbox.
- Stands for “If That Then This”.
- Works almost exactly like Zapier
- Requires authorizing IFTTT with all apps you would like to automate tasks for.
- Focuses on getting devices that don’t normally work together to get along.
- Calls each automation a “recipe”
- Example recipe: “Hey Google, use IFTTT to find my phone”
- This tells Google Home to call your phone.
- Creates forms online that work well with other sites on all devices.
- Premium version of Wufoo allows attachments to forms and can accept payment.
- Monitor the performance of up to 50 website URLs for free
- Get alerts when a URL is down.
- Free business software for Freelancers
- Includes template proposals, time tracking, invoicing, and more.
- Works with other apps
- Use And Co’s templates to worry less about logistics and get paid faster.
Microsoft Office Apps
- Microsoft Word, PowerPoint, and Excel, have free versions that are available on smartphones and tablets smaller than 10 inches.
- A Microsoft 365 subscription is not required, but will unlock features beyond basic word/spreadsheet/presentation creation.
- Logging in with a One Drive account can allow you to sync documents across devices.
- Similar to Microsoft, Google has its own suite of office software that is connected and stored in the cloud.
- Google Docs = Microsoft Word
- Google Sheets = Microsoft Excel
- Google Slides = Microsoft PowerPoint
- Google Forms à creates online web forms that can be filled out. Answers appear in a Google Sheet with the same name as the form in the form creator’s Google Drive
- Google Drawings à great for making flow charts
- Best for planning a project of some kind
- Can work well for individuals or small teams.
- Step one: Make lists
- Each item in a list is a card where more information can be added. People can comment on cards, too.
- Move a card from list to list to track the progress of a task.
- Works with Mindmeister, built for use in team environments.
- Somewhat similar format to Trello, completely different look and extra bells and whistles.
- Includes to do lists for various work projects, notifications from others also working on those projects, and your own to-do list.
- Includes project members, roles, and access.
- Similar to Trello / Meister Task in that the primary format of Asana is boards with lists, with items that can move from list to list to track their projects
- Built for use in team environments
- Includes a section for each team member of tasks that are assigned to them.
- Slack is a place for teams to chat instead of sending each other a series of emails.
- Can be used by a group of friends, a volunteer organization, or a workplace.